PTA

Duties of PTA Officers

• President / Co-Presidents: The President/Co-Presidents shall preside at all meetings of the association and shall be an ex-officio member of all committees except the nominating committee.  The President/Co-Presidents shall appoint chairpersons of association committees with the approval of the executive board.  The President/Co-Presidents shall delegate responsibilities to other association members and shall encourage meaningful participation in all parent and school activities.  The President/Co-Presidents shall attend all regular meetings of the presidents’ council and shall be a mandatory member of the school leadership team.  The President/Co-Presidents shall meet regularly with the executive board members in accordance with these bylaws to plan the agendas for the general membership meetings.  The President/Co-Presidents shall be eligible signatories on checks. The President/Co-Presidents shall assist with the June transfer of association records to the incoming executive board.
• Recording Secretary: The Recording Secretary shall record minutes at all association meetings.  The Recording Secretary’s responsibilities shall include the preparation of notices, agendas, sign-in sheets, and materials for distribution.  The Recording Secretary shall prepare and read the minutes of each association meeting and shall distribute copies of the minutes at the next scheduled meeting for review and approval by the general membership.  The Recording Secretary shall maintain custody of the association’s records on school premises.  The Recording Secretary shall incorporate all amendments into the bylaws and shall ensure that signed copies of the bylaws with the latest amendments are on file in the principal’s office.  The Recording Secretary shall be responsible for reviewing, maintaining, and responding to all correspondence addressed to the association.  The Recording Secretary shall assist with the June transfer of all association records to the incoming executive board. 
• Treasurer: The Treasurer shall be responsible for all financial affairs and funds of the association.  The Treasurer shall also be responsible for maintaining an updated record of all income and expenditures on school premises and shall be one of the signatories on checks.  The Treasurer shall adhere to and implement all financial procedures established by the association.  The Treasurer shall prepare and present a written report of all transactions at every executive board and general membership meeting.  This report must include income, refunds, reimbursements, and other expenditures, and opening and closing balances for the reporting period.  The Treasurer shall also prepare the association’s interim and annual financial reports.  The Treasurer shall make available all books and financial records for viewing by members upon request and for audit.  The Treasurer shall assist with the June transfer of all association records to the incoming executive board.
• 1st and 2nd Vice President: The 1st and 2nd Vice-President shall assist the President or Co-Presidents and shall assume the President’s or Co-Presidents’ duties in his/her or their absence or at the President’s or Co-Presidents’ request. The 1st and 2nd Vice-President shall be one of the signatories on all checks.  The 1st or 2nd Vice-President shall assist with the June transfer of association records to the incoming executive board.